You have a comms team. PewPrep makes them three times as productive.
100-500 members means you've outgrown the all-volunteer model — but you don't have the budget for a senior comms director, a graphic designer, AND a social media manager. PewPrep is the missing two hires.
What you're up against
Coordinating between staff and volunteers
Your part-time comms person needs to route the bulletin to the worship pastor for review and the kids director for the back-page schedule. Then revisions. Then approvals. Then it goes out late.
Multi-channel publishing is exhausting
Bulletin in Canva, email in Mailchimp, Instagram in Buffer, Facebook native, SMS in Slack DMs. Four tools, four logins, four formats.
You can't see what's working
Did anyone read the small-group launch email? Did the visitors who scanned the QR code actually come back? You don't know because the data is in five different dashboards.
The sermon prep workflow is broken
The pastor writes the message in Word. The worship pastor doesn't see the title until Friday. The kids team can't align curriculum because they don't know the theme until Sunday morning.
What PewPrep does about it
The features that move the needle for churches in this season.
Team accounts with approval workflows
Comms director drafts → senior pastor reviews → publishes. Every step logged in the audit trail. Pastor can approve from her phone in 30 seconds.
AI Sermon Companion
The pastor chats with an AI that's read every sermon she's ever preached. 'Make this opening sharper.' 'Give me three illustrations.' 'Tighten the close.' Sermon prep cuts from 12 hours to 6.
Multi-channel campaigns
One form, one publish button → bulletin + email + Facebook + Instagram + SMS. Schedule once, distribute everywhere, track everything in one analytics dashboard.
Custom forms for everything
Volunteer signup, retreat registration, mission trip applications, pastoral care requests. Build any form, embed anywhere, route submissions to the right staff member.
Engagement analytics that matter
Which sermons drove the most discussion? Which visitors became members? Which volunteers are about to burn out? PewPrep shows you — not vanity metrics, ministry metrics.
Family/household linking
Family records that actually know who's married to whom, which kids are in which grade, and which adults need the empty-nester ministry email instead of the toddler one.
Recommended tier
PewPrep Plus · $89/mo
Plus at $89/mo is the right tier for most 100-500 member churches: 1,500 members included, 3 user accounts, 5,000 emails/month, and every AI feature except the Sunday operations tools that come with Pro.
- Everything in Essential
- AI Sermon Companion — refine through chat
- Voice Tone Calibration — AI learns your style
- Smart Member Segmentation
- Multi-Channel Campaigns (email + social + SMS)
- Engagement Analytics Dashboard
- Sermon Library + Series Mode
- Family/Household Linking
Questions, answered
- How does the approval workflow work?
- Comms staff click "Submit for review" → senior pastor gets a notification → reviews on phone or desktop → approves, edits, or rejects with a note. Full audit trail. Average review time across PewPrep churches: 4 minutes.
- Can different staff members see only their own area?
- Yes. Role-based permissions on Pro let you restrict the kids director to kids check-in and family data, the worship pastor to service planning, the treasurer to giving and accounting — without seeing anything else.
- We do live streaming. Does PewPrep help?
- PewPrep doesn't host the stream itself (use YouTube Live or Boxcast) but the Live Service Mode runs as a Sunday-morning iPad dashboard that controls slides, captures attendance, and posts the recap on Monday automatically.
- What about midweek programs and small groups?
- Small group management is built in — group finder, leader resources, attendance tracking, AI-generated discussion guides that match Sunday's sermon. Plus tier includes it.
- Do we need to migrate off Planning Center or Breeze?
- You can run them in parallel during a 60-day transition. PewPrep has one-click migration wizards for Planning Center, Breeze, ChurchTrac, Subsplash, Tithe.ly, and Pushpay — members, households, and giving history all come across.
Ready to take the weekend back?
Try PewPrep Plus free for 7 days. No credit card. Cancel anytime.